How to Create Email Groups In Outlook (Step-by-Step Guide)

Do you tend to send emails to the same group of people? Save some time and effort emailing all those contacts at once by creating a custom contact group in Outlook At present, this feature only works if you have a business or school account, not a personal Office account. Outlook’s Contact Group feature lets you send an email to a group of email addresses quickly under one name, e.

Here’s how to set it up. Open Outlook and click on the Contacts icon in the bottom left navigation pane. It looks like the silhouette of two people. Click the New Contact Group button under the Home tab. A new window opens. Click the Members button to add those specific contacts as your group members and click OK. Enter a name for the group. When you want to send a message to all of the members in this group, create a new email as usual, but put your new Contact Group name in the “To Start typing it in and you should be able to select the group from Outlook’s autocomplete.

This is one of the best email shortcuts in Outlook when you have to send a mass email. Just make sure you upgrade your Contact Group if and when someone should no longer be on your emailing list. Go to Contacts, click on the group name, and then click Edit to add or remove contacts from the group. Laptop Mag Laptop Mag. Melanie Pinola.

[Create a contact group or distribution list in Outlook for PC – Microsoft Support

Then, go to the navigation pane and click on the People icon the small icon to the bottom left of your screen. Under My Contacts , select the folder in which you want to save the contact group. Most people tend to save the new contact group in the contacts folder.

Note : For this article, I obtained several sample contacts from this website. A global address list is an electronic address book that contains the contact information of everyone in an organization. Note : If you need to add member emails again to your list of business or personal contacts , just select the list and click Add members to repeat the process. Once you click Save , you can test your group by sending a new email to your group contact list.

Note: If you want to add an Outlook distribution list to a contacts folder on Outlook, you can do so using the folder pane. Select Add just below the navigation bar and select members using their email address to add a contact to the contact list. After you click save, you can test your contact group by sending a new email to your list of contact emails. Click on the small arrow next to the blue New contact button and select New group from the drop-down menu.

When the dialog box opens, type in the name of the contact group that you want to create. You can type in the group content in the description field, then click on Create. Type in the email addresses or names of the contacts you want to add to the email group. On Outlook, open a new email message and type in the body and subject.

In the To field, instead of typing in mail addresses, start typing the group ID. What if you want to add a new email contact or change the group ID of an existing group? Just open Outlook and type a new message. The contact group tab will then open, and you can add new members or remove members from the existing group easily! Note : This process remains largely unchanged irrespective of the platform you use with Outlook. An Office group allows team members to access emails sent to one address from a shared mailbox.

For example, a project team that shares a group email address is a Microsoft Office group. Anyone who sends an email to the team can send it to the shared mailbox of the Office group. Since the whole group has access to a shared mailbox and group calendar, coordinating emails and group conversations is much easier! A contact group also known as a distribution list is a collection of email addresses you can email together.

They can be pretty much anyone you want to send emails to as a group! Do you tend to send emails to the same group of people? Save some time and effort emailing all those contacts at once by creating a custom contact group in Outlook At present, this feature only works if you have a business or school account, not a personal Office account. Outlook’s Contact Group feature lets you send an email to a group of email addresses quickly under one name, e.

Here’s how to set it up. Open Outlook and click on the Contacts icon in the bottom left navigation pane. It looks like the silhouette of two people. Click the New Contact Group button under the Home tab. A new window opens.

Create, view, and edit contacts and contact lists in Outlook on the web – Microsoft Support

 
 
Under My Contacts, select the folder where you want to save the contact group. On the Ribbon, select New Contact Group.